LOOKING FOR FILIPINOS OR PHILIPPINES-BASED CANDIDATES
Position : Executive Assistant
Working Hours : M-F 9AM-5PM EST
Salary Range : 800-1200 USD
Results & responsibilities
- Serving as “chief point of contact” to anyone on the team who needs guidance from the CEO
- Keeping a close eye on the financial health of the business, and reporting this to the CEO
- Keeping a close eye on personal finances, and reporting this to the CEO
- Creating and sending monthly Profit and Loss (P&L) reports to the CEO
- Reporting on other key business metrics, e.g. marketing & sales
- Serving as “project manager” on key projects the CEO is responsible for, both work and personal
- Keeping the CEO informed of the status on all projects currently in progress
- Professional and personal calendar management
- Preparing presentation materials and agendas
- Attending and facilitating meetings
- Capturing notes and action items, then completing those action items
- Reviewing the CRM and helping the CEO with email outreach to leads in need of follow-up
- Preparing client engagement agreements and collecting e-signatures
- Onboarding new team members
- Liaising with the Finance Manager to manage team member payments
- Creating new SOPs where needed and updating old ones
- Administrative research, both work and personal
- Appointment scheduling, both work and personal
- Travel planning and expense reporting, both work and personal
- Creating grocery lists and ordering groceries to be delivered
- Ordering gifts and sending cards (birthdays, weddings, anniversaries, etc)
- Completing other miscellaneous work and “life admin” tasks that can be done remotely
Requirements
These are MUST haves. A candidate must meet all requirements for consideration.
- Alignment with our values of Excellence, Agency, Empathy, and Respect
- Key experience: 3+ years supporting C-level leaders
- Comfort and previous experience in a remote-first, tech-first environment
- Proficiency with Google Workspace, Slack, WhatsApp, Quickbooks
- Comfortable working with, and has a good understanding of, finance and numbers
- Strong project management skills
- High attention to detail
- Polished excellence: you have high EQ and executive presence, and a natural ability to build and maintain relationships. You tactfully negotiate complex dynamics with sensitivity and discretion, effectively manage intricate projects and partnerships, and are a precise and polished representative of the CEO and the company as a whole.
- Ownership and partnership: you're great at viewing the bigger picture to help you anticipate needs and identify priorities. You're able to set up systems and processes. As you are prioritizing the CEO's time, you ensure that the little details never slip through the cracks.
- Expert communication: you effectively drive alignment and understanding across stakeholders. You communicate efficiently and without ambiguity. You understand the importance of both method and timing in communication, and you skillfully adapt your style to match context and meet the unique needs of your audience.
Highly desired
These are SHOULD haves. A candidate should meet some for consideration.
- Ability to think outside the box with a bias toward action****
- Extreme attention to detail (spelling, formatting, consistency, following processes)
- Ability to act independently, organize workload, set priorities, work well against deadlines and handle confidential material
- Business sense: has a strong business sense and can decipher priorities and make sound judgment calls when needed
Bonus
These are NICE to haves. An ideal candidate has these, but others will still be considered.
- 5+ years supporting C-level leaders in a high-growth stage company
- Previous experience working with, or within, SaaS/tech companies
- Proficiency with Notion, Zapier, Clockify, LastPass or Dashlane, Loom, and Asana
Job Type: Full-time
Salary: Php40,000.00 - Php60,000.00 per month
Benefits:
- Work from home
Schedule:
- 8 hour shift
Application Question(s):
- Are you proficient using Google Workspace?
- Are you proficient using Slack?
- Are you proficient using Whatsapp?
- Are you proficient using Notion?
- Are you proficient using Quickbooks?
- How many years supporting C-level leaders do you have?
